Friday, November 20, 2009

Top Security Trends for Outsourcing in 2009 by Black Box Research

Political, Economical, Ecological and Social changes in 2008 have substantial effect on outsourcing industry. The global economic crisis, terrorist attacks, corruption, catastrophes and rise of whole new bunch of emerging outsourcing destinations have changed global outsourcing landscape. Black Box Research claims in its report that last year's events have irreversibly changed the process of evaluation of outsourcing destinations and risk/rewards calculations.
With an increased advertisement flow from emerging outsourcing spots on behalf of developers from various countries investors and clients interests are no longer motivated by destination advertisement alone. English skills and high numbers of local unemployment turned into misguided recommendations of where to consider outsourcing. As an example can be recent endorsement of South Africa, Nigeria, Pakistan, Kenya and Jamaica that finally proved unreliable and were excluded from the next year's lists of hot outsourcing destinations.


The realities of politically, economically and socially unsafe world have direct influence on outsourcing decision process. Ability of supplier to ensure that customer's sensitive data and processes remain safe has been included into offshore strategic planning. As every company that outsources is exposed to the downstream (security) risk, it is essential to establish high-quality control and determine the best location choice for its organizational processes.

As the saving gaps between India and other outsourcing locations widens less than ten percent, the value proposition tempered by potential treats. Offshore location rankings that based on cheaper but skilled labor pools and tax incentives are not adequate to make a qualified destination selection. With the emergence of new outsourcing sites and diversification of outsourcing vulnerabilities companies cannot afford to neglect vulnerability management and need to secure their sensitive data. Offshore outsourcing vulnerabilities and weaknesses need to be identified and addressed before they cause a security, quality or access issue.

With increased emphasis on security and reliability outsourcing decision making process has been changed making corporate development and location specialists absorbed by the challenge of determining the best location for their organization. As uncertainty of regional threats in offshore location continues to grow and companies want to control their data and processes there are new trends emerged.

Security Trends in 2009

1. In striving to keep data, process resources and account executives locally many companies will shift outsourcing delivery preference to Nearshore and Sameshore
2. Management of outsourcing strategies and global operations continue to sharpen focusing on mitigating offshore risks, vulnerability assessments and measure tools
3. Lack of nearshore and sameshore options force Indian providers moving to Central & Eastern Europe and Latin America to establish data and service centers
4. Increased role of safety and vulnerability measurement:
- The top locations for operating with lowest downstream risks in 2009 are Central & Eastern Europe and Latin America
- Hot spots to avoid, Southeast Asia (with the exception Singapore, Singapore) and Africa (with the exception Cairo, Egypt)
5. Strong green trend demanding offshore vendors to reduce technology carbon footprint
6. Outsourcer's quality can impact on client's brand. As suppliers integrates deeper into core business processes company's clients are look to see who it uses for outsourcing and where it offshores
7. Outsourcing suppliers will provide better service and price hoping to get long-term deals
8. Clients demand promised savings payment upfront from outsourcers. To cope with global slowdown and credit pressure companies demand upfront savings payment making the costs of acquiring new businesses for offshore vendors higher, however upfront payments can be a good differentiator for money-rich Indian suppliers.
9. Escalating US Unemployment brings workforce back home. Growing US unemployment has already driven domestic wages much below where they previously were. The U.S. Immigration Service slowed the process of obtaining H1B visas discouraging foreign workers to apply for local jobs.

With more organizations embracing offshoring and Business Process Outsourcing (BPO) became a common practice where providers get an access to most sensitive client's corporate data assets an information security has became a top concern among companies evaluating current and potential outsourcing relationships. Companies perceive a significantly higher security risk in working with offshore providers over those in the developed countries due to a lack of trust in legal and regulatory environments in developing countries.

Successful outsourcing requires successful security management and most companies applying outsourcing indicate that security management requirements need to be defined in the contracts and agreements governing outsourcing relationships. At present immaturity of security and vulnerability management stand as the biggest management challenge in outsourcing. A well defined security management plan that balances control and freedom can be effective in securing data and increasing the confidence of consumers and other stakeholders.

In a country scale where providers with operations in Asia and Africa are particularly challenged by the security and perception gaps, those destinations which can undertake resolute steps to improve legal environment and infrastructure for better data protection and minimization of offshoring risks as well as facilitate to the development of a security culture will attract investors and perspective clients not only by providing right mix of enhanced capabilites and costs savings but and increased security confidence that will be a significant differentiator for further strategic choices.


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Outsourcing Relationships Before and During the Global Financial Crisis

The aim of this paper is to analyze the history of evolution of outsourcing relationships, discuss the main changes occurred over last years and point to effects of the Global Financial Crisis on outsourcing relationships.
Before...


During last decade outsourcing has became more popular, enterprises chose to outsource various functions for all kinds of reasons, some of important were reducing and controlling operating costs, improving company focus, gaining access to world-class capabilities and to releasing internal resources for more important activities. Onrush of Information and Communications technologies has brought IT outsourcing as a priority topic on executives agendas as organizations realized an important role of IT in business transformation and potential it carrying in achieving strategic goals.

Growing IT outsourcing market and continuously developing business models have had a significant influence on the type of outsourcing relationships. With emphasis shifted from short-term cost reductions to achieving sustainable competitive advantage, strategic outsourcing concept has emerged. Aimed to transform the business, and in addition to reduce costs of operations, enterprises began to look to outsource business areas to achieve greater flexibility and to gain greater ability to respond to market changes nimbly. Essentially, outsourcing is evolving into a strategic tool for change, and that change has a significant impact on outsourcing drivers and types of services involved. The emphasis has been to intellectually based service activities, such as research, product development, logistics, human relations, accounting, legal work, and marketing and market research. The outsourcing market has shifted from a cost focus to a business focus with emphasis on access and speed to market.

The co-called Business Process Outsourcing (BPO) where outsourcing employed to re-design complete business processes and increase value across whole value-chain, has turned out to be the most significant business trends and largest growth IT sector in the last years. Organizations that outsourced for strategic, not tactical benefits pursued new roles for outsourcing and pioneered new paths of outsourcing relationships. Emphasis has shifted towards closer interaction between outsourcer and provider as organizations engaged in network partnerships with multiple suppliers, each of which is best-in-class for the respective outsourcing function and where one vendor taking the role as coordinating prime contractor. The focus of that new form of outsourcing lies on long-term strategic partnerships where risks and rewards are shared, and vendors are willing to invest for innovation and technology expecting long-term cooperation and revenues.

The quality aspect of outsourcing relationships and successful management has been gaining an importance. Strategic management of outsourcing has been named by leading experts as one of the most important tool in management. New concept of outsourcing relationships referred to a purposive strategic relationships between independent companies sharing compatible goals, striving for mutual benefits and acknowledged a high level of mutual interdependence. This new type of relationships implied an investment which tied outsourcer and provider together and determined a fit which makes it beneficial to stay with one partner than to continuously having to establish new connections. Building such collaborative arrangements not only facilitated investment and innovation or accelerated reaction time but enabled organizational change that lead to competitive advantage.

In 2005 the list of TOP30 Outsourcing Benefits was published, which go beyond conventional cost reduction and resource supplementation declaring that company which outsource could achieve the following gains:

1.Reduce overheads, free up resources
2.Minimize capital outlays
3.Eliminate investment in fixed infrastructure
4.Offload non-core functions
5.Redirect energy and resources into the core activities
6.Focus scarce resources on mission-critical projects
7.Get access to specialized and sufficient skills
8.Reduce need for internal commitment of specialists
9.Save on manpower and training costs
10.Control operating costs
11.Improve efficiencies through economies of scale
12.Improve time-to-market pace and quality of service
13.Level out cyclical or seasonal fluctuations
14.Eliminate peak staffing problems
15.Provide the best quality services, products and people
16.Be reliable and innovative
17.Provide value-added services
18.Increase customer satisfaction
19.Establish long-term, strategic relationships with world-class service providers to gain a competitive edge
20.Enhance tactical and strategic advantages
21.Focus on strategic thinking, process reengineering and managing trading partner relationships
22.Benefit from the provider's expertise in solving problems for a variety of clients with similar requirements
23.Obtain needed project management and implementation consulting expertise
24.Acquire access to best practices and proven methodologies
25.Spread your risks
26.Avoid the cost of chasing technology
27.Leverage the provider's extensive investments in technology, methodologies and people
28.Reduce the risk of technological obsolescence
29.Increase efficiency by consolidating and centralizing functions
30.Keep pace and minimize the impact of rapid changes in technology without changing your infrastructure.

Financial crisis of 2007–2009...
The process of evaluation and maturation of outsourcing strategic relationships should have run steadily its course unless the Global Financial Crisis has dramatically changed the natural order of things two years ago. People are no stranger to the effects that the global financial crisis has put upon different businesses and industries. Companies, under incredible pressures to take costs out wherever they can and CFO's pounding on their CIO's to just outsource everything, just offshore have returned to conventional form of outsourcing focusing only on cutting costs in the short term by reducing head-count and moving assets and liabilities from their balance sheets on to those of their service providers.

On the other hand we have seen large portion of customers studying their existing relationships to identify how more value can be derived from them. They are seeking to reduce service level requirements to reduce the cost of service delivery and therefore charges. We also see companies looking more aggressively at enforcing their contractual rights; for example, to service credits, to the exercise of benchmarking, or to the implementation of audit rights.

Many companies run headlong into a re-negotiation without taking the time to consider exactly what the opportunity might be and where the savings might lie. Equally, many customers assume that it is their right and privilege to re-negotiate downwards without considering the service provider’s motivation or how the service provider can be persuaded to contribute positively to the re-negotiation exercise.

Instead of forcing service providers to focus on what is important to the buyers, customers should be more strategic in their methods allowing both parties to benefit from re-negotiation exercise. In striving to cut costs and derive more value from outsourcing contracts companies may forget all important lessons they have learned rushing into ambiguous arrangements chasing short-term, and sometimes elusive benefits.

After years of evolution of outsourcing relationships from conventional outsourcing to strategic (transformational) outsourcing enabling companies launching new strategies and reshaping organizational boundaries while improve efficiency and time-to-market, it is an imperative for business public to save all those achievements and prevent strategic form of outsourcing where long-term strategic relationships based on trust, integrity and credibility for the success. We should remember that purposive strategic relationships between two independent firms who share compatible goals, strive for mutual benefit and acknowledge a high level of interdependence not only facilitates innovation and accelerates respond time but enables rapid organizational change that lead to competitive advantage.